Commencement Ceremony

Frequently Asked Questions

Saturday, May 5, 2018, 11 a.m.

Karl H. Weaner Community Center

It is important that graduates arrive at the McMaster Center (small gym in Weaner) by 10:30 a.m. to robe and assemble. Light refreshments will be served after the ceremony in a tent outside of the Weaner Center.

Practice

There will be a mandatory practice for all graduates on Thursday, May 3, beginning at 5 p.m. Immediately following the practice will be a “Senior Bash” sponsored by the Office of Career Development and the Office of Institutional Advancement. A meal will be provided and you will receive your gift from Institutional Advancement.

Marching Order

The Commencement marching order is prepared a few weeks prior to Commencement and indicates the student’s position in the marching order. Students will be notified via email by the Office of Academic Affairs of all the details. It is very important that we have accurate information as to whether students will be attending Commencement. Please contact the Registrar at registrar@defiance.edu or 419-783- 2375 if you received your marching order and won’t be able to attend or didn’t receive your marching order and you plan on attending.

Procedure to Graduate

Students must declare their intention to graduate by completing an application for graduation, which can be obtained in the Registrar’s Office. Applicants must be approved by the Board of Trustees and the Faculty, so it is critical that applications are submitted in a timely fashion.
Students desiring to graduate in December must apply by May 1.  Students seeking graduation in May or summer must apply by December 1. A late application can result in the student being placed on a graduation list for the following year.

Seats

Tickets are NOT required for Commencement and seating is on a first come, first serve basis. However, if you have family members who require special accommodation, you will require a reserved seat ticket. Please contact Michelle Call, Administrative Assistant for Academic Affairs, at 419-783- 2586 or mcall@defiance.edu. She will be able to provide you with reserved seats. Please make your requests early because seating is limited.

Parking

All campus lots will be open with reserved parking at the Weaner Center for those with a handicap license plate or tag. This campus map will show you available parking lots.

Photography 

Bruce L. Heflin Photography will be taking portraits as each graduate receives his or her diploma and cap and gown portraits at the bottom of the stage. More details regarding Commencement photography will be posted as they become available.

Graduation Announcements and Class Rings

Students wishing to order personalized announcements, class rings, and specialty diploma frames can do so through our partner: Herff Jones.

Cap & Gown (Academic Regalia) for Graduating Students

Graduates may begin to pick up academic regalia from the Business Office on the second floor of Defiance Hall on April 16th. Regalia is ordered for students based on the degree that they will earn and the height/weight that was listed on the graduation application. Graduating students will pay for their cap and gown package at pickup ($30 for cap, gown and tassel for undergraduates; $62 for cap, gown, tassel and hood for graduate students). Payment for regalia can be made using cash, check or credit card.

Cap & Gown (Academic Regalia) for Defiance College Faculty and Staff

Defiance College faculty and staff are required to wear academic regalia to participate in the Commencement program. Faculty and staff are required to purchase regalia at their own cost. The deadline to order has passed. Contact Michelle Call at 419-783-2325 or mcall@defiance.edu for more information.

Regalia & Attire

Full academic regalia will be required to participate in the ceremony. Only approved cords, medallions, and stoles will be accepted to be worn with regalia. We suggest the following attire:

Tassel Placement: Candidates for bachelor’s degrees will place the tassel on right side of the mortar board. Following reception of degree, students will move the tassel to the left side. Candidates for graduate degrees will place the tassel on the left side of the mortar board.

Mortar Board: Wear it squarely on top of the head, board parallel to the floor; not cocked to the sides, forward or back.

Master’s Degree Hoods: Master’s candidates will be hooded during the actual ceremony. All hoods will be on stage awaiting the calling of your name.

Honor Cords: All cords will be distributed during the Honors Convocation ceremony. If you didn’t attend Honors Convocation, stop by the Office of Academic Affairs before Friday, May 4, to pick up your cord. The cords should be draped around the neck with the tassels hanging as evenly as possible in the front.

Miscellaneous: At the Commencement ceremony, please wear items that are celebratory and dignified (example: cap, gown, cords, medallions, stoles) so that Commencement is uninhibited for everyone attending.

Community Information

For extended information regarding the city of Defiance, please visit the Defiance Area Chamber of Commerce.

Office of Academic Affairs

Defiance Hall
419-783-2586
Hours: Monday - Friday, 8 a.m. - 4:30 p.m.